Executives & Teams

Meet Zara.

The scheduling agent for busy executives and the EAs and Chiefs of Staff who run their calendars. Handles every meeting type end-to-end. Frees executive teams to focus on strategy, not coordination.

Zara handles 30-40% of what an executive assistant does — at about 11% of the loaded cost.

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What changes

After Zara, the calendar runs differently.

You bring Zara on, and within a week your calendar starts running on a different operating system. The proposing-times-and-following-up loop disappears. Your EA and Chief of Staff stop being calendar dispatchers and become what they were hired to be: the people who hold context, judgment, and relationships at the level you do. Your meetings happen. The right ones, on the right cadence, with the right people in the room. You don't notice the work being done. You notice it stopped consuming everyone.

Why this matters

Executive calendars are the most expensive coordination problem in any company. EAs and Chiefs of Staff spend 30 to 40 percent of their day on the same back-and-forth: proposing times, following up, rescheduling, syncing across timezones. The work isn't strategic. It's exhausting. Zara takes the coordination grind so the people who manage executive time can focus on the parts that need human judgment.

What Zara does

Purpose-built for executive scheduling

Board and investor coordination

Schedule board meetings, investor updates, and advisor calls across multiple firms and timezones, without exposing the executive's full availability publicly.

EA and Chief of Staff partnership

Zara works alongside your existing EA or Chief of Staff, not against them. She handles the coordination grind. They handle context, relationships, and the judgment calls.

External outreach via email

Zara emails investors, board members, customers, and partners. Proposes times. Books when they reply. No login or software install required on their end.

Travel and timezone awareness

When the executive lands in London, Zara shifts availability windows automatically. Declines morning US calls. Surfaces local meetings that need prep.

Quiet defense of focus time

Zara protects the executive's focus blocks by default and only releases them for meetings that meet the priority rules you set.

Specialist recommendations

When scheduling patterns shift toward a vertical (recruiting via Ray, sales via Kai, M&A via Ben), Zara recommends the right specialist agent.

Use cases

What you can do with Zara

Your board chair proposes four dates. You don't pick one.

By the time you check, the date is set. Your travel works. Your standing commitments stay intact. Two board members had a conflict on date #3; you didn't need to know that. The meeting just happens.

You're mid-flight to Tokyo when the investor reply lands.

You don't see it. You don't need to. By the time you land, the meeting is on your calendar in your new timezone, the investor has confirmation, your Chief of Staff has the prep brief, and you can sleep on the flight.

Your EA takes the week off. Nothing breaks.

Inbound scheduling requests get handled. Reschedules happen. Follow-ups go out on time. Your EA comes back to a calendar that stayed intact and an inbox that didn't pile up. The week ran without them, and they get to actually rest.

Your leadership team needs to land in one room. Twelve people. Four timezones.

You name the goal. The window comes back inside 48 hours. The pre-meeting prep sessions appear on the right calendars without you asking. Travel windows align with the offsite dates. The first time you think about logistics is when you walk into the room.

How Zara works with your team

One agent. Your whole team.

Zara is hired by your company, not by a single person. Once Zara is connected to your workspace, Zara is available to everyone on your team who needs the work done. One subscription. One price. The leverage scales with your team, not the cost.

The Executive

Names Zara in a meeting and forgets about her. The calendar runs at the altitude the work demands. Investor replies, board chair dates, leadership offsites across timezones — all handled before the executive notices.

The Chief of Staff

Stops dispatching meetings. Starts orchestrating outcomes. Zara handles coordination, the CoS holds strategy. The two of them together run the executive's team.

The Executive Assistant

Stops being the bottleneck and becomes the partner. Zara handles volume, the EA handles judgment — the VIPs, the politically sensitive reschedules, the calls that need a human's read of the room.

The Leadership Team

Cross-executive scheduling happens without email chains. Five direct reports finding a window for the staff meeting? Done overnight. The team finds time together at the speed of intent.

A typical mid-market team

6 executives
4 EAs supporting them
1 Chief of Staff
~30-40% of each EA's day on scheduling

Loaded cost of that scheduling work ~$120K/year

The same team with Zara

One Zara
Serving the whole team
EAs reclaim 60-70% of their day
CoS focuses on strategy

Zara, introductory $9,540/year · ~8% of the team's scheduling cost

Zara serves teams of 5-15 executives well. Larger organizations typically deploy a combination: Zara across the broader leadership team, Mia dedicated to the CEO, and Ray serving the recruiting org. Your CSM helps you size the right deployment during onboarding.

Per-seat scheduling tools scale with your team size. ANCI doesn't. A 10-executive team pays the same as a 5-executive team. The leverage compounds as you grow.

Zara or Mia?

One agent for the team. One agent for the executive.

Zara and Mia are built on the same engine, but they serve different deployments. Most companies use both: Zara across the leadership team, Mia dedicated to the CEO or top executive.

Zara

Hired by

The company

Serves

The whole executive team

Learns

Team-level patterns and rhythms

Price

$795 /month introductory

Best for

Most teams start here. Workspace-level deployment, leverage scales with team size.

Mia

Hired by

One executive

Serves

A single executive, deeply

Learns

One person's preferences at the level of judgment

Price

$995 /month introductory

Best for

The executive whose calendar is the company's bottleneck. Dedicated 1:1 depth.

FAQ

Frequently asked questions

Will Zara replace my EA or Chief of Staff?

No. Zara handles the coordination grind, roughly 30 to 40 percent of the work. The strategic context, relationships, and judgment calls (which investor actually matters, what tone the executive wants in a delicate decline, when to push back on a request) stay human. EAs and Chiefs of Staff who use Zara get strategic time back.

How does Zara handle confidential executive scheduling?

Calendar invites use neutral titles externally when needed. Confidential meetings stay confidential to the appropriate audience. SOC 2 certified, data residency options available for enterprise customers.

Can Zara work with multiple executives at once?

Yes. Zara can run as a single-executive agent or coordinate across a full executive team (CEO plus 5-9 reports). Each executive's preferences are kept separate. Cross-team scheduling happens automatically when calendars overlap.

Who needs to grant access to set this up?

The executive (or their EA) can complete personal calendar access in about 30 seconds. For full team deployment, your IT administrator needs to approve the integration — most teams complete this in under 10 minutes. We provide a setup guide for IT administrators you can forward to them.

What integrations does Zara support at launch?

Google Workspace and Microsoft 365 fully. Outlook, Gmail, Calendar, Contacts. Read context from Salesforce and HubSpot. Custom integrations available for enterprise deployments.

Introductory pricing · First 50 customers

Lock in your rate.

The first launch customers lock in introductory pricing for the lifetime of their account. Same Zara, same engine, well below standard pricing when it opens up.

$795

Per month · Introductory

$1,295

Per month · Standard

Compare to an executive assistant: $90K/year loaded. Zara costs $9,540/year — about 11% of the role she handles.

Hire Zara today → Talk to sales

30-day money-back guarantee. No questions, no pro-rate.