Manages speaker schedules, multi-track sessions, attendee RSVPs, and vendor coordination.
Nova handles 50-60% of what an event coordinator does — at about 14% of the loaded cost.
30-day money-back guarantee. No questions, no pro-rate.
You bring Nova on for the conference with 80 speakers, 12 tracks, and one shot to land. She coordinates the speakers, the rooms, the AV, the catering, the attendee personalized agendas, the day-of changes that would have broken a smaller team. Your event team designs the experience. Your sponsors get the white-glove treatment. The attendees feel the difference even if they can't name why. The event runs the way the marketing promised.
Events have more moving pieces than any other scheduling vertical. Keynote speakers, breakout tracks, sponsors, vendors, attendee logistics, dietary requirements, room changes, AV setups. Most of it falls on event ops teams who become full-time human dispatchers. Nova takes the coordination so event teams can focus on the experience.
Coordinate 4 to 12 parallel tracks with shared speakers, attendee constraints, and room availability. Nova solves the puzzle.
Speaker bios, AV needs, travel windows, prep time. Nova handles each speaker's full coordination from invitation to thank-you note.
Personalized agenda recommendations based on attendee role and interests. Track changes, room changes, surprise sessions, all communicated.
Caterer, AV, photographer, signage, security. Nova schedules each vendor's load-in and out, coordinates with venue.
On the day, Nova handles room swaps, session overruns, speaker delays, and updates attendees in real time.
Thank-you notes to speakers and attendees, session recordings distribution, sponsor coordination, all triggered automatically.
The schedule comes together. Speakers get the times that fit their travel. Rooms get the sessions that match their capacity. Attendees get personalized agendas. Sponsors get visibility. The event runs the way you promised it would.
The schedule shifts. A session moves to fill the gap. Twelve hundred attendees get notified. The speaker's revised travel is coordinated. By the time you've found a coffee, the problem is solved.
The venue gets found near the conference site. The caterer locks in. The 30 invitations go out. The RSVPs come back. The transportation is coordinated. You walk in, the dinner just happens, the sponsor renews.
The backup room appears. The attendees get notified through the conference app. The AV team migrates. The session restarts ten minutes later. Most people in the room don't realize anything went wrong.
Nova is hired by your company, not by a single person. Once Nova is connected to your workspace, Nova is available to everyone on your team who needs the work done. One subscription. One price. The leverage scales with your team, not the cost.
Sees events run the way the marketing promised. Speaker coordination holds. Day-of crises resolve without breaking the team. The strategic vision actually lands in execution.
Stops being the on-call dispatcher for 80 speakers. Starts designing the attendee experience. The schedule comes together. The rooms match the sessions. The energy lasts because the team isn't burnt out by day two.
Gets a slot that fits their travel. Knows what session, what room, what time, what AV setup is waiting for them. Walks in prepared, not improvising. Has a great experience and agrees to come back next year.
Gets a personalized agenda. Gets reminders before sessions they care about. Gets reroutes when rooms change. Feels like the event was built for them, not at them.
Nova serves teams running 1-6 events per year well. Larger event orgs typically deploy multiple Nova instances by event franchise, with shared speaker and venue intelligence. Your CSM helps you size the right deployment during onboarding.
Per-seat event management tools scale with your team and event count. ANCI doesn't. A 6-event-per-year team pays the same as a 2-event one. The leverage compounds as your program grows.
If Nova isn't running speaker coordination, multi-track session scheduling, and vendor logistics the way we promise by day 30, we refund every dollar. No questions, no surveys, no exit interview. The guarantee is here because hiring an agent should feel as safe as hiring a person, and that means knowing you can change your mind.
Nova pays for herself before the first quarter ends.
Yes. Cvent, Bizzabo, Whova, Eventbrite at launch. Bi-directional sync with attendee data, session info, and ticketing.
Yes. Virtual rooms, recording schedules, time-zone coordination for global attendees. Nova manages hybrid logistics with the same rigor as in-person.
Nova handles the coordination grind: scheduling, follow-ups, room swaps, speaker logistics. The human planner focuses on creative direction, partner relationships, and the moments that need human judgment.
The executive (or their EA) can complete personal calendar access in about 30 seconds. For full team deployment, your IT administrator needs to approve the integration — most teams complete this in under 10 minutes. We provide a setup guide for IT administrators you can forward to them.
Real-time. Speaker no-shows, room failures, weather changes. Nova has decision authority for in-scope changes (swap rooms, push schedule) and escalates anything that needs human judgment.
The first launch customers lock in introductory pricing for the lifetime of their account. Same Nova, same engine, well below standard pricing when it opens up.
Compare to an event coordinator: $85K/year loaded. Nova costs $11,940/year — about 14% of the role she handles.
30-day money-back guarantee. No questions, no pro-rate.
