Executive Scheduling

Meet Mia.

Mia is the dedicated scheduling agent for a single executive — the CEO whose calendar is the company's bottleneck, the founder whose preferences took years to learn, the CFO managing both internal ops and external investor relationships. She works alongside Zara, not in place of her.

Mia handles 50-60% of what a senior executive assistant does — at about 11% of the loaded cost.

Adaptable Communicative Curious

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See what Mia does

30-day money-back guarantee. No questions, no pro-rate.

What changes

After Mia, the executive calendar runs differently.

You bring Mia on for the executive whose calendar is a system of preferences nobody has time to document. Within weeks, she learns the patterns: the no-meeting blocks, the travel windows, the unspoken rules that took your EA years to internalize. Your executive's calendar becomes itself again, organized around what they actually need to do, not around what the inbox demanded today. Your EA partners with her. The executive operates one altitude higher, every day.

Why this matters

An executive's calendar is a system of preferences nobody has time to document. The travel windows, the no-meeting blocks, the favorite cafe for 1:1s, the rule about never scheduling after 4pm on Fridays. EAs spend years learning this. Mia learns it in weeks.

What Mia does

Purpose-built for executive support

Preference learning

Mia observes which meetings you accept, decline, move, and uses those patterns to make better proposals over time.

Personal plus professional

Board meetings, donor calls, kid's school events, dentist appointments. Mia handles your whole calendar, not just work.

Smart prioritization

Conflicting requests on your calendar? Mia knows which one matters more based on the people, the topic, and your history.

Travel and time-zone aware

When you land in Tokyo, your meetings shift. Mia adjusts your availability windows automatically as you travel.

Quiet defense

Mia protects your focus time by default and only releases it for the right kind of meeting. You don't have to ask.

EA + Mia hybrid mode

Have an EA? Mia partners with them, takes the repetitive coordination, leaves the human-judgment calls to your EA.

Use cases

What you can do with Mia

The board chair asks for a date.

The date that gets chosen is one Mia knew would work, on a week where you wouldn't be flying back from a customer trip. She knew because she'd watched the pattern. You didn't have to explain anything.

You land in Singapore.

The US morning calls decline themselves. The Singapore meetings show up with prep notes. Your travel window for the return flight is protected. You operate in the timezone you're in, without losing track of the one you left.

Your spouse asks you to be at the school recital Wednesday afternoon.

The recital is on your calendar. A flexible 1:1 quietly moved to next week. Nobody on your team noticed. Your kid noticed.

An investor you want time with asks for 30 minutes. Your calendar is full for two weeks.

The lowest-priority meeting on your calendar gets a quiet ask: can we move? The answer is yes. The investor meeting books for next Tuesday. The thing you cared about happens because something you cared less about flexed.

How Mia works with your team

One agent. Your whole team.

Mia is hired by your company, not by a single person. Once Mia is connected to your workspace, Mia is available to everyone on your team who needs the work done. One subscription. One price. The leverage scales with your team, not the cost.

The Executive

Operates one altitude higher. The calendar reflects what they actually need to focus on, organized around the patterns they've never had time to document. Mia learns in weeks what their EA took years to internalize.

The Executive Assistant

Stops being the only person who knows the executive's preferences. Mia learns them too, and partners with the EA, not against them. The EA's institutional knowledge gets amplified, not replaced.

The Executive's Family

Gets the executive present at the school recital, the anniversary dinner, the kid's championship game. Personal time gets defended the same way the executive's most important meetings get defended.

The Executive Team

Gets time with the executive that's been intentionally chosen, not just whatever fit. The 1:1 happens at the executive's sharpest hour, not their fifth meeting of the day. The strategic conversations actually feel strategic.

A typical CEO's operating reality

1 executive with 60+ hours/week of work
1 dedicated EA at $110K loaded
80-120 meetings per week
30+ inbound requests per day

Loaded cost of dedicated executive coordination ~$110K/year

The same executive with Mia

One Mia, dedicated to one executive
The EA reclaims evenings and judgment calls
Calendar reflects actual priorities
Personal time protected alongside professional

Mia, introductory $11,940/year · ~11% of the dedicated EA cost

Mia is the dedicated agent for one executive. Larger organizations typically pair Mia for the CEO or top executives with Zara across the broader leadership team. Your CSM helps you decide who needs the depth of Mia vs the breadth of Zara during onboarding.

Mia isn't a tool the executive uses. She's a partner the EA collaborates with. The depth of preference learning that took your EA years to build is shared with an agent that never forgets, never takes vacation, and never has a bad day.

Zara or Mia?

One agent for the team. One agent for the executive.

Zara and Mia are built on the same engine, but they serve different deployments. Most companies use both: Zara across the leadership team, Mia dedicated to the CEO or top executive.

Zara

Hired by

The company

Serves

The whole executive team

Learns

Team-level patterns and rhythms

Price

$795 /month introductory

Best for

Most teams start here. Workspace-level deployment, leverage scales with team size.

Mia

Hired by

One executive

Serves

A single executive, deeply

Learns

One person's preferences at the level of judgment

Price

$995 /month introductory

Best for

The executive whose calendar is the company's bottleneck. Dedicated 1:1 depth.

FAQ

Frequently asked questions

Does Mia replace my executive assistant?

No. Mia handles the repetitive coordination so your EA can focus on judgment, relationships, and high-context work. The combination of EA plus Mia is more powerful than either alone.

How does Mia know what's important?

By watching what you accept, decline, move, and prioritize over the first few weeks. She gets sharper monthly. You can also tell her explicitly: 'investor meetings are top priority' or 'never schedule after 5pm.'

Is my personal calendar data secure?

Yes. Mia operates under enterprise SOC 2 controls. Personal items stay personal: she sees them to avoid conflicts but doesn't expose details to your work team or use them in any analytics.

Who needs to grant access to set this up?

The executive (or their EA) can complete personal calendar access in about 30 seconds. For full team deployment, your IT administrator needs to approve the integration — most teams complete this in under 10 minutes. We provide a setup guide for IT administrators you can forward to them.

Can Mia handle multiple executives?

Yes. Mia can support a single executive deeply, or run as a shared agent across an executive team (CEO + 5 reports) with each person's preferences kept separate.

Introductory pricing · First 25 customers

Lock in your rate.

The first launch customers lock in introductory pricing for the lifetime of their account. Same Mia, same engine, well below standard pricing when it opens up.

$995

Per month · Introductory

$1,595

Per month · Standard

Compare to a senior executive assistant: $110K/year loaded. Mia costs $11,940/year — about 11% of the role she handles.

30-day money-back guarantee. No questions, no pro-rate.